Standard Operating Procedures

(Town name) (Public Works)(Highway) Department

Policy: Department Training And Documentation

Date: 10/18/99 Revision Date: Policy No: 99-002

Applicable Governing Laws: OSHA, Department of Labor

Selectmen's Authorization Date: Next Review Date:

(Public Works) (Highway) Administrator:

Policy:

The purpose of this policy is to afford all employees the necessary training and/or instructional assistance to satisfactorily perform their jobs, safely and cost effectively, and to document the training of said employees to ensure that they are credited with said training. It is expected that by training employees in various aspects of their individual job functions that the following will occur:

• Employees will perform their jobs in a safer and more careful manner
• Employees will be kept abreast of new and cost saving techniques
• Employees will demonstrate a greater degree of job satisfaction
• The town will see a lower accident rate
• The town may see a savings in its insurance rates
• Trained managers, supervisors and workers can more effectively and efficiently fulfill their responsibilities
• Training prepares employees for promotion to higher level positions
• Employee morale will increase
  

Procedure:

1. The (public works)(highway) department shall establish a process whereby it shall periodically identify the training and educational needs of managers, supervisors and / or workers.
2. The (public works)(highway) department will, from time to time, require employees to attend and to successfully complete training and/or instructional classes on various job procedures, equipment operation, construction techniques, personnel / job management, safety regulations and all other material deemed necessary to perform the essential functions of the employee's individual job or as part of a career development program. All training activities will be approved by the department head before any employee may attend a training or instructional class. 
3. The department will cover any cost associated with such training unless otherwise noted prior to starting of the training. 
4. Employees will be required to attend these classes, as necessary; to be deemed qualified to perform their assigned job functions in a safe and professional manner. 
5. The administrative office of the (public works)(highway) department will create a training log on each individual employee at the time of hiring. This training log will be kept in the personnel folder of each employee and available for inspection by said employee with due notice to the proper administrative personnel. 
6. The training log of each employee attending a departmentally sanctioned training / instructional class will be updated only after the employee has successfully completed said training or instruction.  
7. The log will show the date attended, name of the class, location where class was attended, instructor's name, the number of hours attended and a copy of any certificate given.